The Office of the New York State Comptroller (OSC) has issued three audit reports on improper payments by the New York State Medicaid program. Introduction | Office of the New York State Comptroller Google Translate cannot translate all types of documents, and it may not give you an exact translation all the time. The New York State Office of the State Comptroller's website is provided in English. Issued: 01/21/22, Long-Term Care Ombudsman Program (Follow-Up) Issued: 12/03/21, Oversight of Contract Expenditures of Palladia, Inc. > Aspiring Superintendents Workshop Series Tell us more about you to receive content related to your area or interests. Is there sales tax included in hotel charges? our Subscriber Agreement and by copyright law. Obviously, this will depend on the specific deficiency and the dollar amount involved. Payments Not Address: Office of the State Comptroller; Division of State Government Accountability; 110 State Street, 11th Floor; Albany, NY 12236, Office of the New York State Comptroller, Division of Human Resources and Administration, Local Government and School Accountability, NYS & Local Retirement System Members, Employers and Retirees, Employment Opportunities at the Comptrollers Office, Taxpayers' Guides to State Agency, New York City Agency and Public Authority Audits, StateGovernmentAccountability@osc.state.ny.us, damages or losses caused by reliance upon the accuracy of any such information, damages incurred from the viewing, distributing, or copying of such materials. Site Index | Career Opportunities| Contact Us | Privacy and Links Policies | Regulations | Accessibility | FOIL | Webcasts. Improving the Effectiveness of Your Claims Auditing Issued: 09/01/22, Oversight of Sidewalk Sheds Is the travel or mileage reimbursement form attached, completed and signed by the traveler? WebThe claims auditing process involves reviewing information contained in the claim/voucher packet, including appropriate approvals, travel forms, receipts and other documentation Issued: 11/05/15, Problem Gambling Treatment Program New York State and Local Retirement System (NYSLRS), New York State Budget Analysis and Financial Reporting, New York City Economic and Fiscal Monitoring, Improving the Effectiveness of Your Claims Auditing Process, Appendix A Auditing Authority Legal References, Appendix B Selected Legal References Pertaining to the Audit of Claims Function, Local Government Management Guide - Seeking Competition in Procurement, Minority- and Women-Owned Business Enterprises (MWBEs), damages or losses caused by reliance upon the accuracy of any such information, damages incurred from the viewing, distributing, or copying of such materials. Issued: 10/28/19, Responsiveness to Noise Complaints Related to Construction Projects Issued: 01/20/22, Congregate Meal Services for the Elderly (Follow-Up) Using a standard claim form as a cover sheet is desirable because required information is presented in a uniform and organized manner. Issued: 07/06/21, Responsiveness to Noise Complaints Related to Construction Projects (Follow-Up) OSC Issues Three Audits on Improper Payments By Medicaid In short, the audit of claims is a highly Office of the NEW YORK STATE COMPTROLLER In the case of cities, the citys own charter typically contains audit of claims provisions. Problem Claims | Office of the New York State Comptroller It appears that your web browser does not support JavaScript, or you have temporarily disabled scripting. These statutes and charters contain similar, but not identical, requirements in connection with the claims auditing process. However, the general questions described below should be included in every examination of travel claims.10. State Audits by Agency or Authority. Red Flags | Office of the New York State Comptroller WebPayments Not Requiring Pre-Audit. > Extraclassroom Activity Funds Conclusion | Office of the New York State Comptroller The State of New York, its officers, employees, and/or agents are not liable to you, or to third parties, for damages or losses of any kind arising out of, or in connection with, the use or performance of such information. These include, but are not limited to: Because Google Translate is intellectual property owned by Google Inc., you must use Google Translate in accord with the Google license agreement, which includes potential liability for misuse: Google Terms of Service. It appears that your web browser does not support JavaScript, or you have temporarily disabled scripting. > Advanced Claims Auditing Workshop A The State of New York, its officers, employees, and/or agents are not liable to you, or to third parties, for damages or losses of any kind arising out of, or in connection with, the use or performance of such information. FAX: 716-672-5472 Are original receipts attached for all expenses that are being sought for reimbursement? For example, did other employees pay $200 for airfare but one employee pay $400 because he or she returned on a later flight due to an extension of the trip for personal reasons? Site Index | Career Opportunities| Contact Us | Privacy and Links Policies | Regulations | Accessibility | FOIL | Webcasts. It is also a control activity that is not always conducted effectively. Establishing a separate position with the responsibility for auditing claims may increase the effectiveness of this key control because a DSW promo code - 20% off your online purchase, Get $10 Finish Line Coupon with text signup, Take 20% off Your Entire Order - Target promo Code, Save up to $15 with TurboTax coupon May 2023, Epic Bundle - 3x Expert Stock Recommendations, 15% Off DIY Online Tax Filing Services | H&R Block Coupon. Purpose Is there conference or training information, if applicable, that includes dates, times and location? Are there expenses the traveler incurred while extending a trip, or taking a side trip, for personal reasons? These include, but are not limited to: Because Google Translate is intellectual property owned by Google Inc., you must use Google Translate in accord with the Google license agreement, which includes potential liability for misuse: Google Terms of Service. The New York State Office of the State Comptroller's website is provided in English. Issued: 02/04/20, Elevator Safety (Follow-Up) Site Index | Career Opportunities| Contact Us | Privacy and Links Policies | Regulations | Accessibility | FOIL | Webcasts. Does everything make sense and are charges reasonable and in accordance with your travel and conference policy. 1 Office of the New York State Comptroller audit reports are available at www.osc.state.ny.us/local-government/audits. Google Translate cannot translate all types of documents, and it may not give you an exact translation all the time. This Google translation feature is provided for informational purposes only. When there is a claims auditing official, the official should periodically report to the governing board on the results of the claims auditing process so that if a problem arises that can be addressed within the powers and duties of the board, the problem and its eventual resolution can be discussed with the board. WebReport (3 pages) Memoranda of Challenges (4 pages) About the School District Internal Auditing Alliance (SDIAA) Offering training to the claims auditing community in > The Super-Woman Office Professional: Achieving Work-Life Balance, Message Boards New York State and Local Retirement System (NYSLRS), New York State Budget Analysis and Financial Reporting, New York City Economic and Fiscal Monitoring, Conferences Actual and Necessary Expenses, Failing To Adhere to Policy and Proper Procedures, Appendix A Volunteer Firefighter Training Approvals, Minority- and Women-Owned Business Enterprises (MWBEs), damages or losses caused by reliance upon the accuracy of any such information, damages incurred from the viewing, distributing, or copying of such materials. Introduction. Is there proof that the traveler attended the conference, training or meeting (i.e., certification of attendance and/ or completion, documentation of the meeting purpose and attendees, etc.)? These include, but are not limited to: Because Google Translate is intellectual property owned by Google Inc., you must use Google Translate in accord with the Google license agreement, which includes potential liability for misuse: Claims Auditors File Cabinet Superintendent of Schools Oversight of Chemical Dependence Residential Services > School District Claims Auditing Have reimbursements requested by the traveler already been charged to the local government or school districts credit card? Tell us more about you to receive content related to your area or interests. When auditing claims, the following questions should be asked: 4 Article VIII, Section 1 of the New York State Constitution prohibits local governments and school districts from making gifts or loans of money or property to or in aid of any individual, or private corporation, association or undertaking. Officials are given 30 days after the issuance of the follow-up review to provide information on any actions that are planned to address the unresolved issues discussed in this review. 6 For additional documentation requirements relating to the monetary thresholds and awards on the basis of "best value," see our Local Government Management Guide - Seeking Competition in Procurement. Instead, it should entail a thorough and deliberate examination to determine that the claim is a legal obligation and a proper charge against the local government or school district. WebThe custodian of the petty cash fund should periodically request reimbursement for the fund by submitting all bills or receipts for purchases made from the petty cash fund. The Office of the State Comptroller does not warrant, promise, assure or guarantee the accuracy of the translations provided. All references in this guide to employees should be interpreted to mean both officers (elected and appointed) and employees of local governments and school districts. In these cases, you should follow your travel and conference policy unless there are differences specifically stated in the collective bargaining agreement or employment contract. Issued: 09/08/22, Oversight of Industrial Hemp (Follow-Up) Issued: 02/28/14, Fire Prevention, Safety and Control Department of Health: Medicaid Claims Processing Activity April 1, 2009 through September 30, 2009 Report 2009-S-21 Department of Health: Medicaid Claims Processing Activity October 1, 2010 through March 31, 2011 Report 2010-S-65 This Google translation feature is provided for informational purposes only. Issued: 07/16/21, Oversight of the Farm-to-School Program Email: jmerrins@cecomet.net, Claims Auditors Voucher Packet Tick List, Conflict of Interest Annual Disclosure Form, School District Claims Auditor Job Description, OSC Travel and Conference Expense Management, OSC Managing Your Travel and Conference Expenses, About the School District Internal Auditing Alliance (SDIAA), Successful Transition Into a New Administrative Position, Advanced Accounts Payable Clerks Training, Managing Situational Conflicts in the School District Environment, Emotional IQ: aiding and supporting our work as office professionals, The Super-Woman Office Professional: Achieving Work-Life Balance, A Portrait of an Artist Marcia Merrins, OSC Travel Manuel (PDF) NYS OSCs rules and standards for travel (can be used as an example), NYSED: Ed Management Services Purchasing Handbook, NYSED: Claims Auditor Internal Auditor Audit Committee August 2005 (PDF), APPENDIX B Period Review and Analysis (2 pages), Quarterly Letter with Observations, Findings & Recommendations (3 pages), Annual Report (via e-mail) & Letter (3 pages). Marcum to Settle SEC, PCAOB Claims Over Widespread Are there charges for non-reimbursable expenses such as alcohol, concerts, shows, sporting events, in-room movies, etc.? New York State Comptroller Thomas P. DiNapoli today announced the following local government and school audits were issued. Appendix B lists statutes that provide audit of claims requirements applicable to various types of local governments. Do the expenses incurred exceed the general maximum lodging and meal rates set in the travel and conference policy? > Managing Situational Conflicts in the School District Environment Issued: 12/10/13, Quality of Internal Control Certifications (Follow-Up) Department of Health - Medicaid Claims Processing Activity for These include, but are not limited to: Because Google Translate is intellectual property owned by Google Inc., you must use Google Translate in accord with the Google license agreement, which includes potential liability for misuse: Google Terms of Service. Improving the Effectiveness of Your Claims Auditing Process, New York State and Local Retirement System (NYSLRS), New York State Budget Analysis and Financial Reporting, New York City Economic and Fiscal Monitoring, Appendix A Auditing Authority Legal References, Appendix B Selected Legal References Pertaining to the Audit of Claims Function, Minority- and Women-Owned Business Enterprises (MWBEs), damages or losses caused by reliance upon the accuracy of any such information, damages incurred from the viewing, distributing, or copying of such materials. The audit of claims or vouchers (the terms are used interchangeably in this publication) is a classic internal control activity. GET to KnowNew York State ComptrollerThomas P. DiNapoli. OSC found Claims Auditing | Office of the New York State Comptroller Auditing Authority - Office of the New York State Comptroller Issued: 03/13/13, Selected Aspects of Discretionary Spending Site Index | Career Opportunities| Contact Us | Privacy and Links Policies | Regulations | Accessibility | FOIL | Webcasts. Cost-Saving Ideas: School District Auditing The Office of the State Comptroller does not warrant, promise, assure or guarantee the accuracy of the translations provided. If the claim is for travel or conference expenses and the traveler cannot substantiate that charges are for actual and necessary expenses, or if charges are not properly authorized or are not in compliance with local policies, reduce the claim by the amount of ineligible expenses. 8 The minutes should indicate the beginning and ending claims numbers approved for payment and the total amounts approved by fund. Vendors who frequently do business with a local government or school district can be given a supply of acceptable standard claim forms. However, the "Google Translate" option may help you to read it in other languages. Not all individual claims were being reviewed deliberatively and thoroughly during audit. Dow Jones Reprints at 1-800-843-0008 or visit www.djreprints.com. Issued: 12/02/15, Protection of Managed Pollinators (Honey Bees) Our initial audit report, which was issued on September 23, 2010, examined whether the Departments eMedNY system reasonably ensured that Medicaid claims were submitted by approved providers, were processed in accordance with requirements, and resulted in correct payments to the providers. It appears that your web browser does not support JavaScript, or you have temporarily disabled scripting. Issued: 06/17/15, Annual Assessment of Market Orders for 2012, 2013, and 2014 It appears that your web browser does not support JavaScript, or you have temporarily disabled scripting. GET to KnowNew York State ComptrollerThomas P. DiNapoli. Employees who travel must be aware of travel and conference policy requirements and they must understand the consequences of the failure to meet these requirements. Such a process also provides consistency in processing and subsequent filing of claims as public records. New York State and Local Retirement System (NYSLRS), New York State Budget Analysis and Financial Reporting, New York City Economic and Fiscal Monitoring, Improving the Effectiveness of Your Claims Auditing Process, Appendix A Auditing Authority Legal References, Appendix B Selected Legal References Pertaining to the Audit of Claims Function, www.osc.state.ny.us/local-government/audits, Minority- and Women-Owned Business Enterprises (MWBEs), damages or losses caused by reliance upon the accuracy of any such information, damages incurred from the viewing, distributing, or copying of such materials. > Payroll Clerks Training If you rely on information obtained from Google Translate, you do so at your own risk. The objective of our follow-up was to assess the extent of implementation, as of June 30, 2012, of the 11 recommendations included in our initial report. 87990cbe856818d5eddac44c7b1cdeb8, Continue reading your article witha WSJ subscription, Already a subscriber? A claim generally must be in writing and can be in any reasonable form prescribed by the local government or school district, so long as it is properly itemized and provides all the information, including supporting documentation, required for audit. Issued: 04/19/21, Oversight of Industrial Hemp Audits | Office of the New York State Comptroller However, the "Google Translate" option may help you to read it in other languages. The following is an overview of the information contained in (Original receipts should be attached for all charges, including those to your credit cards.). WebImproving the Effectiveness of Your Claims Auditing Process Local Government Management Guide The claims auditing process is known as a "super control" > Readiness for the Superintendency .css-16c7pto-SnippetSignInLink{-webkit-text-decoration:underline;text-decoration:underline;cursor:pointer;}Sign In, Copyright 2023 Dow Jones & Company, Inc. All Rights Reserved. Be aware that the submission of photocopies of original invoices may indicate the possibility of a duplicate claim. > Advanced Payroll Clerks Training In some cases, consultation with the attorney for the local government or school district is advisable. Google Translate cannot translate all types of documents, and it may not give you an exact translation all the time. The State of New York, its officers, employees, and/or agents are not liable to you, or to third parties, for damages or losses of any kind arising out of, or in connection with, the use or performance of such information. Of the eleven prior audit recommendations, six were implemented, and five were partially implemented. > Accounts Payable Clerks Training 10 Keep in mind that, in some instances, reimbursements for conference expenses may be governed by collective bargaining agreements or individual employment contracts (e.g., school district superintendents). If mileage reimbursement is sought, is the mileage reasonable taking into consideration the departure and arrival points? Issued: 08/18/21, Oversight of Drug Disposal [ Schedules, Registrations, Payments] You must have JavaScript enabled to use this form. If the claim is a duplicate or has been partially paid before, reject the entire claim or reduce it to the unpaid amount. WebA claim generally must be in writing and can be in any reasonable form prescribed by the local government or school district, so long as it is properly itemized and provides all the Overview | Office of the New York State Comptroller Issued: 04/10/13, Contract with Daytop Village, Inc. (Follow-Up) Issued: 07/06/15, Uncollected Penalties (Follow-Up) Google Translate cannot translate all types of documents, and it may not give you an exact translation all the time. > Successful Transition Into a New Administrative Position, Fiscal Workshops (Online) If you rely on information obtained from Google Translate, you do so at your own risk. (Internet mapping tools can be useful for determining the reasonableness of mileage claims.). Issued: 11/19/19, Congregate Meal Services for the Elderly You must have JavaScript enabled to use this form. The State of New York, its officers, employees, and/or agents are not liable to you, or to third parties, for damages or losses of any kind arising out of, or in connection with, the use or performance of such information. GET to KnowNew York State ComptrollerThomas P. DiNapoli. This copy is for your personal, non-commercial use only. Contracted Programs With Puerto Rican Organization to Motivate, Enlighten and Serve Addicts, Inc. Drug and Alcohol Treatment Program Provider Claiming of Depreciation Expenses, Samaritan Village, Inc. Chemical Dependency Services Program, Chemical Dependency Program Payments to Selected Contractors in New York City (Follow-Up), Contract with Daytop Village, Inc. (Follow-Up), Selected Aspects of Discretionary Spending, Quality of Internal Control Certifications (Follow-Up), Oversight of Building Construction Site Safety, Responsiveness to Noise Complaints Related to Construction Projects (Follow-Up), Responsiveness to Noise Complaints Related to Construction Projects, Compliance With Freedom of Information Law Requirements, Minority- and Women-Owned Business Enterprises (MWBEs), damages or losses caused by reliance upon the accuracy of any such information, damages incurred from the viewing, distributing, or copying of such materials. > Extraclassroom Activity FundsCentral Treasurers, James (Jim) M. Merrins, EdD It appears that your web browser does not support JavaScript, or you have temporarily disabled scripting. Tell us more about you to receive content related to your area or interests. Signed checks were printed before claims were audited and approved. Google Translate cannot translate all types of documents, and it may not give you an exact translation all the time. Gifts and donations to private entities in violation of the New York State Constitution, Article VIII, Section 1; Travel expenses of spouses of officers and employees; Any claim for which services or goods were not received. Do the conference or training dates correspond to the travel dates and expenses incurred by the traveler? GET to KnowNew York State ComptrollerThomas P. DiNapoli. Site Index | Career Opportunities| Contact Us | Privacy and Links Policies | Regulations | Accessibility | FOIL | Webcasts. When original documentation is not provided, there may be an increased risk that the claim is not legitimate. If the original invoice does not sufficiently itemize the goods purchased or services rendered, contact the official who approved the claim. If you rely on information obtained from Google Translate, you do so at your own risk. New York State and Local Retirement System (NYSLRS), New York State Budget Analysis and Financial Reporting, New York City Economic and Fiscal Monitoring, Oversight of Chemical Dependence Residential Services. If you rely on information obtained from Google Translate, you do so at your own risk. WebThe following actions and remedies may be available to the body or official responsible for auditing claims: If original documentation (such as invoices, purchase orders or New York State Comptroller Thomas P. DiNapoli today announced the following local government and school audits were issued. Issued: 10/16/20. > Claims Auditors

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